Vendor Management

           A vendor is a person or company that provides goods or services to another company.  Vendors are also called suppliers. 
          Vendor Management has many purpose, but the primary purpose is to include  vendors, suppliers and contractors in risk management program. Very often, vendors or suppliers are related to reported aviation accidents and incidents. Their employees may have been at fault, or the fuel or equipment may have played a role in the aviation incident or accident.
        Using  Vendor Management, safety managers will be able to easily associate vendors with reported incidents and accidents. But there are many other purposes of the Vendor Management, such as showing all managers the latest risk assessment or rating for each vendor or comparing vendors according to their category and risk rating.
       Vendor Management  has these major features:
  • Vendor details (name, address, contact details)
  • Customized vendor classification (fuel provider, parts, aircraft cleaning, etc)
  • Vendor references
  • Vendor attachments for contracts, signed agreements, etc
  • Vendor evaluations, using built in auditing tools
  • Vendor assessments (simple, subjective performance rating)
  • Reports of associated aviation accidents and incidents 
  •                     Vendor Management  is requires an initial setup. All you need are the vendor names, addresses and point of contact information. Adding vendors to the system is very easy and can be delegated to an assistant. 
  •          Once vendors are entered into the system, you can continue to work on the optional sections, such as classifying the vendor, assessing the vendor or relating reported aviation accidents and incidents to vendors. You may also wish to perform an evaluation on all vendors on a regular bases to minimize risk to your operations.  Creator module to create your evaluation checklists. Then return to the Vendor Management module to evaluate vendors according to your standards. If you do not have any company vendor evaluation checklists, simply perform a Google search for "Vendor Evaluation Checklists" and you will find many examples.

               Vendors and suppliers should be reviewed at least on an annual basis to determine risk to your operations. Being able to document, review associated issues and perform a quick risk assessment on your vendors is easily accomplished using  Vendor Management System.

              The final deliverable and value added service to your organisation is that the Department Managers can easily view the list of vendors and their associated risk level. This information conveniently adds weight to a manager's decision to renew or extend existing contractual relations to vendors or suppliers.

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